SharePoint Consulting & Migration
Delta IT Advisors sets up, migrates, and manages Microsoft SharePoint for small and midsize Cleveland and Northeast Ohio businesses — turning scattered file shares into organized document libraries with the permissions, security, and backup most setups miss.
SharePoint is Microsoft's platform for storing, organizing, and sharing business documents. It is part of Microsoft 365 and gives small and midsize businesses a central, permission-controlled home for files, an intranet, and team collaboration — a structured alternative to mapped drives and folder-based file servers. Delta IT Advisors plans the structure, migrates data from file shares or older SharePoint, configures permissions and security, and adds the independent backup that Microsoft 365 alone does not provide, for Cleveland and Northeast Ohio organizations.
How Small Businesses Use SharePoint
Most SMBs already have SharePoint through their Microsoft 365 subscription but never set it up properly. Done right, it does four jobs well.
Document Management
Versioned document libraries replace scattered network folders, with check-in/out, history, and metadata so the right file is easy to find and impossible to overwrite by accident.
Company Intranet
A central home for policies, forms, announcements, and department pages, so staff stop hunting through email and shared drives for the documents they need every day.
Collaboration
Real-time co-authoring in Word, Excel, and PowerPoint, tied to Microsoft Teams, so people work on one current copy instead of emailing versions back and forth.
Permissions & Governance
Site- and library-level permissions, external sharing controls, and retention settings that keep sensitive content limited to the people who should see it.
Migrating to SharePoint Online
Most of our SharePoint projects start with a migration: moving years of files off an aging on-premises file server, a tangle of mapped network drives, or an older on-premises SharePoint farm into SharePoint Online. The goal is not just to copy files but to reorganize them, so you arrive with a clean structure instead of importing the same mess into a new system.
A migration done casually breaks permissions, loses version history, and confuses staff. We plan it deliberately and move in stages:
- Inventory current file shares, drives, or older SharePoint
- Map folders to SharePoint sites and document libraries
- Design a permission and access model up front
- Move data in stages, preserving structure and metadata
- Reconnect users, Teams, and synced OneDrive folders
- Configure external sharing and governance controls
- Add independent backup for SharePoint content
- Train staff on libraries, sharing, and search
SharePoint Online is included with most Microsoft 365 business plans. Delta plans, executes, and supports the migration; the platform itself is licensed from Microsoft.
Security, Sharing & Backup
Permissions & governance
We design a permission model around sites and libraries so sensitive content stays limited to the right people, rather than leaving everything open by default.
External sharing controls
External sharing is configured to your policy — link expiration, allowed domains, and view-only access — so collaborating with clients does not quietly leak data.
Independent backup
Microsoft 365 is not a backup. We add tested, independent backup of SharePoint content so a deleted, overwritten, or ransomware-encrypted library is recoverable. See backup and disaster recovery.
SharePoint, Teams & Microsoft 365
SharePoint does not stand alone. Every Microsoft Team is backed by a SharePoint site, and the Files tab in a Teams channel is simply a SharePoint document library shown inside Teams. When staff drag a file into a channel, it lands in SharePoint. Understanding that relationship is what keeps files organized instead of duplicated across both tools.
Because SharePoint is part of Microsoft 365, we set it up alongside Teams, Exchange email, and OneDrive as one coherent environment rather than four disconnected apps. That includes deciding what belongs in a personal OneDrive versus a shared SharePoint library, so collaboration is intentional and nothing important lives only on one person's laptop.
Quick answer
Delta IT Advisors sets up, migrates, and manages Microsoft SharePoint for small and midsize Cleveland and Northeast Ohio businesses. SharePoint is the document-management, intranet, and collaboration platform included with Microsoft 365, and we turn scattered file shares into organized, permission-controlled document libraries — handling the migration, governance, security, Teams integration, and the independent backup that Microsoft 365 alone does not provide.
Shared drives / file server vs. SharePoint Online
| File server / shared drives | SharePoint Online | |
|---|---|---|
| Secure access from anywhere | VPN required | Built in |
| Version history & co-authoring | No | Yes |
| Full-text search & metadata | Limited | Yes |
| Controlled external sharing | Hard | Yes |
| Local hardware to patch & replace | Yes | No |
| Independent backup of content | Separate | Add-on (Delta provides) |
Frequently Asked Questions
What is SharePoint and how do small businesses use it?
SharePoint is Microsoft's platform for storing, organizing, and sharing business documents, and it comes with most Microsoft 365 business plans. Small and midsize businesses use it three main ways. As document management, it replaces network folders with versioned document libraries that track history, support check-in and check-out, and make files easy to find through search and metadata. As an intranet, it gives staff a central home for policies, forms, and announcements instead of hunting through email. As a collaboration tool, it lets people co-author Word, Excel, and PowerPoint files in real time on a single current copy. The catch is that most businesses already have SharePoint but never configured it properly. Delta IT Advisors plans the structure, sets the permissions, and manages it for Cleveland and Northeast Ohio organizations so it becomes genuinely useful rather than another place files get lost.
What is the difference between SharePoint, a file server, and shared drives?
A traditional file server or a set of mapped shared drives stores files in nested folders on hardware in your office, reached only over your network or a VPN, with security handled by folder permissions. SharePoint stores files in cloud-based document libraries reached securely from anywhere through a browser, Teams, or a synced folder, and it adds capabilities a file server cannot match: version history, co-authoring, full-text search, metadata, and controlled external sharing. A file server depends on local hardware that can fail and needs patching and backup; SharePoint Online shifts that infrastructure to Microsoft. The tradeoff is that SharePoint needs thoughtful structure and permission design to work well, where a file server is just folders. Delta IT Advisors helps Cleveland and Northeast Ohio businesses decide what belongs where and migrates files off aging servers into a setup built for how people actually work today.
How do you migrate from a file server or older SharePoint to SharePoint Online?
We treat a migration as a chance to reorganize, not just copy. We start by inventorying your current file shares, mapped drives, or older on-premises SharePoint, then map those folders to a clean set of SharePoint sites and document libraries and design the permission model up front. Data moves in stages using migration tooling that preserves folder structure, version history, and metadata, so nothing is silently lost. We then reconnect users, link the right libraries into Microsoft Teams, set up OneDrive sync where it helps, and configure external sharing and governance controls. Finally we add independent backup and train staff on libraries, sharing, and search. Moving casually is what breaks permissions and confuses people, so the planning is the point. Delta IT Advisors runs this process for Cleveland and Northeast Ohio businesses so you arrive with an organized system instead of importing the old mess.
How do permissions, governance, and external sharing work in SharePoint?
SharePoint controls access at the level of sites and document libraries, and the goal is least privilege: each person sees only what their role requires, rather than everything being open by default. We design that permission model deliberately, usually granting access through groups tied to teams or departments so it stays manageable as staff change. Governance also covers external sharing, which is powerful but risky if left wide open. SharePoint lets you control whether files can be shared outside the company at all, restrict it to specific domains, require sign-in, set links to expire, and limit recipients to view-only. We configure those settings to match your policy so collaborating with clients or vendors does not quietly leak sensitive data. Delta IT Advisors sets up permissions, sharing controls, and retention for Cleveland and Northeast Ohio businesses, then documents the model so access stays intentional over time.
Is SharePoint data backed up, and how does it relate to Teams?
No, Microsoft 365 is not a backup, and SharePoint is included in that gap. Microsoft keeps your data highly available and protects against its own hardware failing, but under its shared-responsibility model, recovering content that is deleted, overwritten, or maliciously encrypted is your responsibility, and retention windows are short. We add tested, independent backup of SharePoint sites and libraries so a lost or ransomware-hit library can actually be restored. SharePoint and Teams are tightly linked: every Microsoft Team is backed by a SharePoint site, and the Files tab in a Teams channel is simply a SharePoint document library shown inside Teams. Understanding that keeps files organized in one place instead of duplicated across both tools. Delta IT Advisors configures SharePoint, Teams, and backup as one coherent environment for Cleveland and Northeast Ohio businesses rather than as disconnected apps.